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Vantainer
 

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Privacy Policy

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We are Vantainer Limited (a company registered in England under company number 12563992 whose registered office is at187 Petts Wood Road, Orpington, Kent, BR5 1JZ. We take your privacy very seriously. Please read this privacy policy carefully as it contains important information on who we are and how and why we collect, store, use and share your personal information. It also explains your rights in relation to your personal information and how to contact us or supervisory authorities in the event you have a complaint.

We collect, use and are responsible for certain personal information about you. When we do so we are subject to The Data Protection Act 2018, amended on the 1st January 2021.

 

The Data Protection Act 2018 is the UK’s implementation of the General Data Protection Regulation (GDPR).

 

Everyone responsible for using personal data has to follow strict rules called ‘data protection principles.

 

They make sure the information is:

  • used fairly, lawfully and transparently
  • used for specified, explicit purposes
  • used in a way that is adequate, relevant and limited to only what is necessary
  • accurate and, where necessary, kept up to date
  • kept for no longer than is necessary
  • handled in a way that ensures appropriate security, including protection against unlawful or unauthorised processing, access, loss, destruction or damage

Your rights

Under the Data Protection Act 2018, you have the right to find out what information we store about you.

These include the right to:

  • be informed about how your data is being used
  • access to your personal data
  • have incorrect data updated
  • have data erased
  • stop or restrict the processing of your data
  • data portability (allowing you to get and reuse your data for different services)
  • object to how your data is processed in certain circumstances

For further information on each of those rights, including the circumstances in which they apply, please contact us or see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals’ rights under the General Data Protection Regulation (UK GDPR).

If you would like to exercise any of your rights, please:

  • email, call or write to us see below: ‘How to contact us’; and
  • give us enough information to identify you (e.g., your full name, address and customer or order reference number);
  • show us evidence proving your identity if we request it; and
  • let us know what right you wish to exercise and the information to which your request relates.

Online privacy practices

Your right to privacy is important to us.

We are keen to strike a fair balance between your personal privacy and ensuring you obtain full value from the website and the Products and Services we may be able to market to you.

 

We are obligated under GDPR guidelines to ensure we keep our privacy policy under review.  This privacy policy was last updated on 16th May 2021.

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

Personal data we collect

In some areas of our website, we ask you to provide information that will enable us to enhance your site visit or reply to you after your visit:

Shop –Our web shop collects data on your account to enable us to place and ship orders.

The information we collect and store may be the following types of information:

  • Your name
  • Your e-mail addresses
  • Your Date of Birth
  • Your Address (for ship and bill to locations)
  • Your telephone, mobile or fax number (to contact you if there is a problem with your order)

Contact formscollect information to enable us to provide quotations for sale, answer general queries and monitor our sales and marketing efforts to report return on investment.

  • Your name
  • Your e-mail addresses
  • Your company
  • Your telephone numbers
  • How you heard about us
  • The industry you work in
  • What your enquiry is about

Information you actively give us, such as these details are collected and stored when you register your enquiry with us so we can then provide products/service based on that enquiry.

Information we collect

When you visit our website, we may automatically collect data regarding your browsing history. Your IP address is logged when visiting our site, but our analytic software only uses this information to track how many visitors we have from particular regions.

We use cookies to collect personal data, cookiesare text files containing small amounts of information for your computer or mobile device to collect when you visit a website.

Please note if you disable cookies some of our website features may not function properly. Because of this, we would recommend you leave them turned on in order to get the most from our website.

For more information see our; Cookies Policy (link)

 

  • We use Google Analytics to store information about how visitors use our website so that we may make improvements and give visitors a better user experience.
  • Google Analytics is a third-party information storage system that records information about the pages you visit, the length of time you were on specific pages and the website in general, how you arrived at the site and what you clicked on when you were there. These cookies do not store any personal information about you; e.g., name, address etc. and we do not share the data. You can view their privacy policy below:
  • Google –http://www.google.com/intl/en/policies/privacy/

Why do we collect this information?

Under data protection law, we can only use your personal information if we have a proper reason for doing so, e.g.:

  • to comply with our legal and regulatory obligations;
  • for the performance of our contract with you or to take steps at your request before entering into a contract;
  • for our legitimate interests or those of a third party; or
  • where you have given consent.

A legitimate interest is when we have a business or commercial reason to use your information, so long as this is not overridden by your own rights and interests.

 

The table below explains what we use your personal information for and our reasons for doing so:

Why we collect personal information

Our reasons

To provide products or services to you

To allow us to process your orders and payments, to give you the best possible service when purchasing a product from us. To be able to correspond with you about new and updated products and services and to keep our records up to date.

To analyse your previous interests and purchases

To personalise our site where appropriate, so that we can make suggestions and recommendations about goods and services that may be of interest to you.

Legitimate interests – to develop our business.

To help us make continual improvements to the site.

To improve the service, we offer including to minimise fraud or misuse that could be damaging for you or us.

Conducting checks to identify our customers and verify their identity for security reasons.

Legitimate interests – to protect against unlawful activities, and our legal obligation to disclose to law enforcement agencies if necessary.

Ensuring the confidentiality of commercially sensitive information

Legitimate interests - to protect trade secrets and other commercially valuable information.

Statistical analysis to help us manage our business, e.g., in relation to our financial performance, customer base, product range or other efficiency measures

Legitimate interests - to be as efficient as possible so that we can deliver the best service to you.

Updating and enhancing customer records

For the performance of our contract with you or to take steps at your request before entering into a contract.

Legitimate interests - making sure that we can keep in touch with our customers about existing orders and new products.

Marketing our services to:

—existing and former customers;

—third parties who have previously expressed an interest in our services;

Legitimate interests - to promote our business to existing and former customers.

Credit reference checks via external credit reference agencies

Legitimate interests - to ensure our customers are likely to be able to pay for our products and services.

Promotional communications

We may use your personal information to send you updates (by email, text message, telephone or post) about our products and services.

We have a legitimate interest in processing your personal information for promotional purposes (see above ‘Why we collect personal information’). This means we do not usually need your consent to send you promotional communications. However, where consent is needed, we will ask for this consent separately and clearly.

We will always treat your personal information with the utmost respect and never share it with other organisations outside our group for marketing purposes.

You have the right to opt out of receiving promotional communications at any time by:

  • contacting us direct (see “how to contact us” below)
  • using the ‘unsubscribe’ link in emails or ‘STOP’ number in texts
  • please see section below “Accessing and controlling collected information”

We may ask you to confirm or update your marketing preferences if you instruct us to provide further products or services in the future, or if there are changes in the law, regulation, or the structure of our business.

What is data processing

Data processing is any operation or set of operations performed upon personal data, or sets of it, be it by automated systems or not. Examples of data processing as listed by the GDPR are collection, recording, organising, structuring, storing, adapting, altering, retrieving, consulting, using, disclosing by transmission, disseminating or making available, aligning or combining, restricting, erasure or destruction.

Who we share your information with

We routinely share personal information with:

 

  • other companies within our group (VanTainer, MedDXTainer);
  • third parties we use to help deliver our products or services to you, e.g., payment service providers, warehouses and delivery companies;
  • other third parties we use to help us run our business, e.g., marketing agencies or website hosts;
  • third parties approved by you, e.g., social media sites you choose to link your account to or third-party payment providers;
  • credit reference agencies
  • our bank

We only allow our service providers to handle your personal information if we are satisfied, they take appropriate measures to protect your personal information. We also impose contractual obligations on service providers relating to ensure they can only use your personal information to provide services to us and to you. We may also share personal information with external auditors, who audit of our accounts.

We may disclose and exchange information with law enforcement agencies and regulatory bodies to comply with our legal and regulatory obligations.

We will not share your personal information with any other third party.

Where is your personal information held?

Information may be held at our offices and those of our group companies, third party agencies, service providers, representatives and agents as described above (see above: ‘Who we share your information with’).

Some of these third parties may be based outside the UK. For more information, including on how we safeguard your personal information when this occurs, see below: ‘Transferring your personal information out of the UK.

How long is your personal information kept?

We will keep your personal information while you have an account with us or we are providing products and services to you. Thereafter, we will only keep your personal information for as long as is necessary:

 

  • to respond to any questions, complaints or claims made by you or on your behalf;
  • to show that we treated you fairly;
  • to keep records required by law.

Transfering your personal information out of the UK

To deliver services to you, it is sometimes necessary for us to share your personal information outside the UK, e.g.:

 

  • with your and our service providers located outside the UK;
  • if you are based outside the UK;
  • where there is an international dimension to the services, we are providing to you.

These transfers are subject to special rules under UK data protection laws.

We will, however, ensure the transfer complies with data protection laws and all personal information will be secure. Our standard practice is to use standard data protection contract clauses that have been approved with a certification mechanism under GDPR. 

If you would like further information, please contact us direct. (see ‘How to contact us’ below).

How we take security precautions around data collected

When you give us personal information, we take steps to make sure that it’s treated securely. Any sensitive information (such as credit or debit card details) is either managed by third party payment provider or is encrypted and protected within our IT servers. Our websites use site security SSL and encryption when creating / registering, shopping our web shop or submitting data via contact forms. When you are on a secure page, you can see a green lock icon with the word 'Secure' will appear within the URL and HTTP will become HTTPS.

We are committed to ensuring that your information is secure with suitable physical, electronic and managerial procedures to safeguard and secure the information we collect.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Access and controlling collected information

  • We do not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information which we think you may find interesting.
  • Occasionally we outsource marketing and technical activity to a third party. These companies will only have access to information that is necessary for them to perform the task, under contract with us (such as a mail shot).  We ask them to perform work according to a task and may not use it for any other purpose.
  • By logging into our web shop, you can view and update your own data (but nobody else's). You may also see details of previous orders placed and other activities undertaken using your login ID and password.
  • If you believe that any information, we are holding on you is incorrect or incomplete, please phone, write, or email us as soon as possible. We will promptly correct any information found to be incorrect.

How to complain

We hope that we can resolve any query or concern you may raise about our use of your information.

 

TheUK GeneralData Protection Regulation (UK GDPR),tailored by the Data Protection Act 2018. also gives you the right to lodge a complaint with a supervisory authority. The supervisory authority in the UK is the Information Commissioner’s Office who may be contacted at:

 

https://ico.org.uk/make-a-complaint/ or telephone their helpline: 0303 123 1113.

How to contact us

Should you need to contact us regarding our Privacy policy or any other matter you can do so in the following ways:

 

  • Phone us on: 0203 6918833
  • E-mail the Manager at: office@vantainer.com
  • Write to the Manager at: Vantainer Limited, Greenbox Business Centre, College Road, Swanley, Kent, BR8 7LT.

Further information on the Data Protection Act and GDPR is available via the Information Commissioner's web site at:https://ico.org.uk/

Policy updates

We may update this policy from time to time. The latest version is available on our website.